“City of Newport - Used TRUCK”

Notice is hereby given that sealed bids for the “City of Newport - Used TRUCK will be received by the Finance Director at City Hall, 300 East Main Street, Newport, Tennessee 37821 until 11:00 a.m. Tuesday, December 3, 2024.  The Bids will be opened and read on the same day, and then taken before the Newport City Council on Tuesday, December 10, 2024, or the next scheduled meeting for approval.  Bids must be marked City of Newport – Used TRUCK.

Since the bid is for a used truck and considering the length of time from bid submittal until council meeting, the City requests that each bidder submit 2 or more used trucks for consideration if possible.  The purpose of this is that if any of the vehicles submitted for bid be sold after bid submittal but prior to city council, the City reserves it’s right to select another used truck from the list provided in place of the desired unit.

Bid documents are available by calling City Hall at 423-623-7323 or by visiting our website at www.cityofnewport-tn.org.

The City of Newport hereby reserves the right to reject any and all bids, to waive any informalities in the bids received, and to accept the bid or bids that in its judgment will be in the best interest of the City of Newport.

“City of Newport - Used TRUCK”

Description

The City of Newport is receiving sealed bids for a used truck.  Bidders are to indicate year, make, model, mileage, warranty and price.  The City will only be obligated to consider vehicles conforming fully to bid specifications but may consider all vehicles bid.  The bid will be awarded to the best unit for the City as determined by the council based on all factors of the bid specifications.

Bid Delivery Requirements

Any Bids received after the stated time and date will not be considered.  It shall be the sole responsibility of the bidder to have their Bid delivered to the City of Newport/Finance Director for receipt on or before the due date and time indicated. If a Bid is sent by U.S. Mail, the bidder shall be responsible for its timely delivery.  Bids delayed by the mail shall not be opened and shall be rejected.

Bid Agreement

The price shall include all costs complete, including freight, delivery and dealer preparation charges, delivered to The City of Newport City Hall, 300 E. Main Street, Newport, Tennessee 37821.  NOTE: City of Newport is not subject to Federal Excise Tax or State Sales Tax.  Please submit descriptive literature showing complete specification for each unit being bid.

“City of Newport – Used TRUCK”

Bid Specifications

1)           The City of Newport will be accepting sealed bids from qualified vendors for the purchase of a used truck.

2)           Sealed bids will be accepted at the office of the City of Newport Finance Director at the following address no later than 11 a.m. Tuesday, December 3, 2024:

City of Newport Finance Director

300 East Main Street

Newport, TN 37821

3)           Envelopes should be clearly marked Used TRUCK bids

4)           Bidder should submit at least 2 or more vehicles, if possible, for consideration.

5)           Vehicles submitted for bid should be a year 2015 or newer.

6)           It is preferred that vehicles submitted for bid have less than 75,000 miles, but not required.

7)           Vehicles should be four-wheel drive, mid or full-size.

8)           The requested colors are one of the following:  white, silver, black, or grey.

9)           If possible, also submit an automobile damage / repair history report where available.

10)      All bids must be submitted in accordance with these instructions.  Bid may be mailed or hand delivered but may not be submitted by electronic facsimile or e-mailed.

11)      Bids received after the prescribed time and date will not be considered.

12)      The City of Newport reserves the right to accept or reject any or all bids and accept the bid deemed to be in the best interest of the City of Newport.

13)      The vendor awarded the bid shall have and maintain all required licenses necessary for it to conduct business in the State of Tennessee and the City of Newport.

14)      All inquiries or requests for additional information relative to this bid should be directed to Tina Matthews, Finance Director at 423-623-7323.